Document the reason for the change
Identify whether the change came from an owner request, hidden site condition, code requirement, design revision, or correction to the original scope.
For contractor-led project changes
Contractor Change Order Template
Create a contractor-friendly change order that summarizes what changed, why it changed, and what the client should approve.
This contractor change order format is meant for everyday field changes: added materials, hidden conditions, owner-requested upgrades, or scope that was not in the original estimate.
Create free change order
How to use it
Build a change order that is easy to review
Protect the handoff from field to office
Record who requested the change, the date it was discussed, and any photo, drawing, estimate, or message that supports the revised work.
CO-014
Owner-requested upgrade example
Example- Requested by
- Owner, by email on July 27.
- Reason
- Upgrade the specified laminate countertop to level-two quartz.
- Included
- Template, fabrication, eased edge, sink cutout, delivery, and installation.
- Excluded
- Cabinet reinforcement and plumbing changes beyond reconnecting the existing sink.
- Cost / time
- $2,360 added; installation moves five calendar days for fabrication.
- Approval
- Signed approval and material deposit required before the quartz order.
What to include
Contractor business and project name
Who requested the change
Work included in the change
Work excluded from the change
Price and schedule impact
Approval before extra work continues
Common questions
What should a contractor change order include?
Include the project, contractor, requested change, detailed scope, added cost or credit, schedule impact, and approval lines.
Can I use this for remodeling, roofing, handyman, or landscaping work?
Yes. Start from a matching scenario, edit the details, and preview the PDF before sending it to yourself.
Does the PDF show Contractor Paperwork as the contractor?
No. The PDF header uses the contractor business name entered in the form, with only a small generated-by attribution.
Keep the project moving
Related contractor templates
Important note
This page is a practical paperwork guide, not legal advice. Review important construction documents with qualified counsel before use.